User guide

How to Use Okwin Shule CBE Senior System

This step‑by‑step guide will help you set up your school, manage students, enter exams and marks, and generate learners’ termly progress report cards.

Quick Start

  1. 1

    Create your account (if you do not have one).

    Register your account in the system. If you need help, call 0741962195 for assistance.

  2. 2

    Log in and open the dashboard.

    Use the username and password you created. From the dashboard you can access all the main menus described below.

i School Setup

Use School Setup first to configure your school details before you start registering students or entering marks.

  • a) School Info – Upload the school logo and set key information about your school.
  • b) Classes – Add the classes offered in the school, for example Grade 10, Grade 11, Grade 12.
  • c) Streams – Set up class streams such as White, Blue, North. Type each stream name only once. Do not repeat a stream name.
  • d) Dormitories – Add the dormitories in the school, for example Suswa, Winners. Type each dormitory name only once. Do not repeat a dormitory name.

ii Students

Manage all learner information under the Students menu.

  • a) Register New – Register new learners into the system.
  • b) Edit Details – Update details for learners who are already registered.
  • c) View All Students – See a list of all learners registered in the system.
  • d) Discontinue – Discontinue learners who have left the school so that their records no longer appear as active.
  • e) Class Lists – View and print class lists for different classes and streams.
  • f) Promote/Demote – Move learners from one class to another, for example from Grade 10 (year 2026) to Grade 11 (year 2027), or move them back if needed.

iii Academics

Use the Academics menu to create exams, enter marks and generate assessment reports.

  • a) New Exam – Create a new exam before entering marks.
  • b) Delete Exam – Remove an exam that you no longer need. Be careful and delete only what you are sure of.
  • c) Exam Title – Set the title of the exam (e.g. Term 1 CAT 1).
  • d) Enter Marks – After creating the exam, set the grading rubric and enter marks for each subject. Always click Save after entering or changing marks.
  • e) Calculate Average – Before generating report cards at the end of the term, you must calculate averages. Report cards will only be generated when you select Assessments_Average.
  • f) Reports – Print and view different academic reports.

iv Teachers & Remarks

Enter comments that will appear on learners’ termly progress report cards.

Use this section for subject teacher remarks, class teacher remarks and principal’s remarks where applicable.

v Finance

Use the Finance menu to enter and track learners’ fee balances and related financial information.

Need Assistance?

If you experience any challenge while using the system, call 0741962195 for support.